CMS 2026

Exhibit Pre-Sales Registration

$2,750 per 10'x10' Booth*

*Exhibit rate will increase to $2,850 after Friday, May 2nd

If you are registering onsite, you MUST have the following documents with you: proof of citizenship, DD Form 2345 Certification along with Employee Verification and Export Control Training. Without the required documents your registration is not complete and you will not be granted access into the conference.

See full list of registration requirements here.

Exhibit Hall Capacity

49%

10'x10' Booth Space Includes

EXTENDED exhibit hall hours on Wednesday!
Two (2) Exhibit Hall Staff Badges will be included with each 10'x10' (staff must be U.S. citizens and submit a DD2345)
Access to the Conference App with Exhibitors, Agenda & more
Access to the Arctos ProLead App for Exhibitors
Standard 8-foot back drape and 3-foot side drape
Company/Organization listing on the Exhibitor Layout
Logos listed on promotional signage at Conference
6-foot draped table included with each 10'x10' booth
Two (2) chairs included with each 10’ by 10’ booth
Wastebasket included with each 10’ by 10’ booth
Exhibit Hall Security

Arctos Conference Apps

Exhibitors will receive access to the following apps:

Arctos Events App
Again for 2026, we will be offering the Arctos Event App to all Exhibitors as part of their exhibitor fee. This system has proven beneficial for capturing new contacts to increase your customer base.

Be sure to design and submit your Banner Ad & Link for the Conference App to maximize your exposure at CMS.

Arctos ProLead App
Arctos is proud to introduce the Ultimate Exhibitor Lead Tracker App, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.

Arctos ProLead App Instruction Sheet

Cancellations

If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Exhibit Hall Layout

Arctos, on behalf of CMS, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Payment Deadline

Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

How to Submit Your Company Logo & Website
Service Manuals
Submit Exhibitor Prospectus
How to Register Your Exhibit Staff Badges
Registering Onsite Points of Contact
How to Receive Registered Exhibitor Staff Lists

CMS Exhibitor Badges

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and CMS reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

THIRD PARTY WARNING

PLEASE NOTE: If you are contacted by a third party booking agent, these agencies have NOT been contracted by Arctos Technology Solutions to represent the CMS Conference or the Hilton New Orleans Riverside Hotel. Therefore, if you book with a third party you do so at your own risk; and there is no guarantee that a hotel room will be reserved for you. If you choose to use this method of booking you are agreeing to the booking agency's Terms and Conditions and Cancellation Policy, not those of the Hilton, and you will be subject to the booking agent's terms.

Rules & Regulations for CMS Exhibitors

ALL EXHIBITORS MUST MEET ITAR CERTIFICATION REQUIREMENTS IN ORDER TO EXHIBIT AT THE CONFERENCE.

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless CMS 2026, Arctos Meetings Management, Alliance Exposition, show hosts, sponsors and co-sponsors, and the Hilton New Orleans Riverside Hotel from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the CMS 2026 meeting being held at the Hilton New Orleans Riverside Hotel. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of God or nature, or any actions of any nature of CMS 2026 and Show Management.

Upon acceptance of the booth application please understand booth fees are non-refundable.

Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

Exhibitor acknowledges that CMS 2026, Arctos Meetings Management, Alliance Exposition, Show Management and its contractors, and the Hilton New Orleans Riverside Hotel do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.

Photography is NOT allowed in the Exhibit Hall. Cameras and cell phones will be confiscated by security if they are used to photograph any exhibit without prior consent from USACA.